Documentalize

Documentalize is a Brazilian company specialized in document digitization, physical records storage and document management for companies and public bodies. It was founded in Curitiba, in the state of Paraná, and has grown into a nationally operating provider with units in Curitiba, São Paulo, Porto Alegre and Florianópolis, serving clients across Brazil. Its services are aimed at organizations that cannot afford to lose time, money or documents, and it positions itself around legal validity, compliance and information security. The company's core offering is digitization of documents with legal validity, combined with file organization, outsourced physical storage and certified disposal. It handles a wide range of document types, including loose sheets, bound books, technical drawings and large-format plans, photographs, slides and negatives. Alongside digitization, Documentalize provides document management services and physical custody, allowing clients to reduce physical archive space while maintaining traceability and access. Documentalize emphasizes regulatory compliance as a central part of its value proposition. It states that its processes are aligned with Brazilian Decree 10.278/2020, which regulates the digitization of public and private documents with legal validity, with ICP-Brasil digital certification standards, and with the LGPD, Brazil's General Data Protection Law. This compliance orientation is particularly relevant for clients in regulated sectors such as healthcare, banking, notary services, industry, legal, education, retail and logistics. The company reports serving more than 2,200 clients and executing more than 2,700 projects, with over 100 million pages digitized. It operates a digital calculator that allows prospective clients to simulate costs in four steps and receive a preliminary quote via WhatsApp, reflecting a self-service, fast-response commercial approach. Its stated mission is to delight clients with fast, creative and innovative solutions, transforming document management into a competitive advantage, while its vision is to be a national reference in document management. Documentalize is a private Brazilian company. Its co-founders are Guilherme Karam, who serves as COO, and Rodrigo Setti, who serves as CEO. The company describes its origin as a 40-square-meter room in Curitiba with an initial investment of R$ 3,000, and it has since expanded to four states. It holds CDIA+ certification, a recognized credential in document imaging and information management. The company presents itself as having a 100% satisfaction rate and a 4.9/5 rating on Google, and it maintains a presence on WhatsApp and phone for client contact.

Documentalize was founded in Curitiba, in the Brazilian state of Paraná, with the company describing its origin as a 40-square-meter room and an initial investment of R$ 3,000. The official website's 'About Us' page states the company was founded in 2015 and refers to '11 years transforming archives into assets,' while the homepage states it is a Brazilian company founded in 2016 in Curitiba/PR. The co-founders are Guilherme Karam, who serves as COO, and Rodrigo Setti, who serves as CEO. From its base in Curitiba, the company expanded its operations across Brazil. It now reports units in Curitiba, São Paulo, Porto Alegre and Florianópolis, covering four states, with service throughout Brazil. Its client base spans sectors including healthcare, banking, notary services, industry, legal, education, retail and logistics, as well as public bodies. Documentalize built its service model around document digitization with legal validity, physical records storage and document management. It reports having served more than 2,200 clients (with the About Us page citing more than 2,500), executed more than 2,700 projects, and digitized over 100 million pages. The company holds CDIA+ certification and emphasizes compliance with Brazilian Decree 10.278/2020, ICP-Brasil standards and the LGPD. In recent years, the company has invested in digital client-acquisition tools, including an online digitization calculator that lets prospects simulate costs in four steps and receive a preliminary quote via WhatsApp, and it maintains a 4.9/5 rating on Google. Its stated mission is to delight clients with fast, creative and innovative solutions, and its vision is to be a national reference in document management.

• 2016

  Homepage describes the company as founded in 2016 in Curitiba/PR.

• 2015

  Documentalize founded in Curitiba, Paraná, Brazil, by Guilherme Karam and Rodrigo Setti.

• Expanded to units in Curitiba, São Paulo, Porto Alegre and Florianópolis, covering four states.

• Reached more than 2,200 clients, more than 2,700 projects and over 100 million pages digitized.

• Launched online digitization calculator for four-step cost simulation and WhatsApp quotes.

Compliance-driven document digitization and records management for Brazilian companies and public bodies, emphasizing legal validity, LGPD and Decree 10.278/2020 alignment, fast response and nationwide coverage.

• Document digitization with legal validity

  Digitization of documents in compliance with Decree 10.278/2020 and ICP-Brasil standards.

• Physical records storage

  Outsourced physical custody of documents and archives.

• Document management

  Organization, traceability and management of document collections.

• Certified disposal

  Certified disposal of documents after digitization or retention periods.

• Digitization calculator

  Online tool to simulate digitization costs in four steps and receive a preliminary quote via WhatsApp.

1. 1Digitalização e Gestão de Documentos | Documentalizedocumentalize.com.br
2. 2Sobre Nós | Empresa de Gestão Documental — Documentalizedocumentalize.com.br
3. 3Documentalize - Wikidatawikidata.org